BOS Minutes 5/8/17

MINUTES OF THE MAY 8, 2017 BOARD OF SELECTMEN MEETING

MEMBER’S PRESENT:  Board Members Bruno Federico, Joe Lovejoy, Michael Houghton, and Town Administrator Paul Deschaine.

At 7:32 Chairman Federico opened the general meeting of the Board of Selectmen.

TREASURER’S REPORT:
Town Treasurer Deb Bronson indicated that the current fund balance was $2,805,515.37.

David Douglas Scamman indicated that he was there to present his Eagle Scout proposal.  He continued that his project was to restore the Eagle Trail at the Stratham Hill Park.  He went over the costs associated with the project, and that he would fundraise to make the money and that he anticipated that he would be completed with the project in early August.

Mr. Lovejoy moved to approve the project.  Mr. Federico seconded the motion, which passed unanimously.

FIRE DEPARTMENT:
Fire Chief Matt Larrabee went over the mutual aid agreement that was presented from Pease.

Mr. Houghton moved to approve the mutual aid agreement with Pease.  Mr. Federico seconded the motion, which passed unanimously.

Chief Larrabee discussed the Memorial Day luncheon.

Mr. Federico moved to allow the fire department to expend up to $300.00 for Memorial Day luncheon activities sponsored by the Board of Selectmen.  Mr. Houghton seconded the motion, which passed unanimously.

Chief Larrabee discussed the repairs needed for the radios and that the total cost would be $3728.51.

Mr. Lovejoy moved to approve the expenditures.  Mr. Houghton seconded the motion, which passed unanimously.

Chief Larrabee then went over updates and the items going on in town.

MEETINGS:  The Chair then reviewed the meetings scheduled for the coming week and reviewed the meetings held this past week.

RESERVATIONS:
Nicole Caverretta requested use of the 4H Pavilion on 6/3.

Laura Batchelder requested use of the Front Pavilion and the Scamman Pavilion on 6/9 for SMS Field Days and requested that the fee be waived.

Mr. Federico moved to approve the request and waive the fee.  Mr. Houghton seconded the motion, which passed unanimously.

Laura Batchelder requested use of the Scamman Pavilion on 6/15, 6/16, 6/19 and 6/29 for the SMS Field Days and requested that the fee be waived.

Mr. Federico move to approve the request and waive the fee.  Mr. Houghton seconded the motion, which passed unanimously.

Blake Abney requested use of the Scamman Pavilion on 6/10 for a birthday party.

Jade Edwards requested use of the Front Pavilion on 6/17 for a graduation party.

Natalie Perry requested use of the Scamman Pavilion on 6/17 for a graduation party.

Mr. Federico moved to approve the use and waive the fee as Ms. Perry is a Town Volunteer.  Mr. Lovejoy seconded the motion, which passed unanimously.

Sharon Peterson requested use of the Scamman Pavilion on 8/10 for the Gove Group Company picnic.

Sarah Dotson requested use of the Scamman Pavilion on 8/12 for a bridal shower.

Jennifer Hubbell requested use of Room A on 8/28 for the Girls on the Run new coach training and requested that the fee be waived.

Mr. Federico moved to approve the use and waive the fee.  Mr. Lovejoy seconded the motion, which passed unanimously.

Mary Rawson requested use of Room A on 9/30 for a baby shower.

Mary Beth Green of the Easter Seals requested Room A on 5/17, 5/24, 5/31 and 6/7 for art classes for adults with disabilities and requested that the fee be waived.

Mr. Federico moved to approve the request and waive the fee.  Mr. Lovejoy seconded the motion, which passed unanimously.

Andy Winslow requested use of the Morgera Room on 6/25 for the Eagle Scout Ceremony and requested that the fee be waived.

Mr. Federico moved to approve the request and waive the fee.  Mr. Houghton seconded the motion, which passed unanimously.

Mr. Federico moved to allow Mr. Lovejoy as a signing authority for town cash accounts along with the Town Treasurer.  Mr. Houghton seconded the motion, which passed unanimously.

ADMINISTRATION:
Mr. Deschaine went over the new legislation and stated that he thought they should move forward to ratify it, with which the Board agreed.

Mr. Deschaine indicated that Ms. Lewy had received two Veterans Credit requests which were acceptable to pass, but were past the deadline.

Mr. Federico moved to approve the Veterans Credits as presented.  Mr. Lovejoy seconded the motion, which passed unanimously.

Mr. Houghton moved to authorize the tax collector to proceed with issuing the tax warrant.  Mr. Lovejoy seconded the motion, which passed unanimously.

Mr. Deschaine stated that there was a issue with an invoice relative to the Barker Farm Conservation Easement and went over that issue.  The Board stated that they were ok with paying the invoice.

Mr. Deschaine indicated that he had done some research into flag poles and that there was no legal specifications, only rules of thumb.  The Board discussed the issue and decided that the new flag pole should be 30 feet.

NEW BUSINESS:
Mr. Lovejoy moved to accept a raffle permit from the NHSPCA for a 50/50 raffle for the Paws Walk.  Mr. Houghton seconded the motion, which passed unanimously.

At 9:30 Mr. Federico moved to go into nonpublic session to discuss nonpublic meeting minutes, a personnel issue and an issue that could affect the reputation of another.  Mr. Houghton seconded the motion, which passed unanimously.

At 9:45 Mr. Federico moved to come out of nonpublic session and seal the minutes.  Mr. Houghton seconded the motion which passed unanimously.

The Board discussed the social media policy and their thoughts on it.  Mr. Deschaine indicated that he would move ahead and draft a document for the Board’s review.

At 9:48 PM Mr. Federico moved to adjourn.  Mr. Houghton seconded the motion, which passed unanimously.

Respectfully submitted,
Ashley Rodier, Recording Secretary