BOS Minutes 5/22/2017

MINUTES OF THE MAY 22, 2017 BOARD OF SELECTMEN MEETING

MEMBER’S PRESENT:  Board Members Michael Houghton, Joe Lovejoy and Bruno Federico and Town Administrator Paul Deschaine.

At 7:32 Chairman Federico opened the general meeting of the Board of Selectmen.

SECRETARY’S REPORT:
Mr. Houghton moved to approve the minutes of 5/1, 5/8 and 5/15 as amended.  Mr. Federico seconded the motion, which passed unanimously.

TREASURER’S REPORT:
Town Treasurer Deb Bronson indicated that the current fund balance was $2,723,878.23.

RECREATION DEPARTMENT:

Parks Director Seth Hickey gave an update on the waterline replacement and other projects at the Park.  He continued that he was requesting $2518.25 to pay for installation of bathroom hand dryers.

Mr. Federico moved to approve the request.  Mr. Houghton seconded the motion, which passed unanimously.

Mr. Hickey reviewed recent events at the park.  Mr. Hickey and the Board had a lengthy conversation about renovations to the baseball field.  They decided to not take any action until after the fair.

Mr. Hickey indicated that they had volunteers from Liberty Mutual for the past couple weeks and discussed the projects that were accomplished.

Mr. Hickey indicated that there was damage to the soccer field by Exeter Youth Soccer because the field was too wet.  He continued that they would be responsible for paying for the damage to be fixed.

Mr. Hickey stated that the sponsorship banner would be hung up in the next few days. Mr. Hickey discussed youth sports.

Mr. Hickey noted that he wishes to extend an offer to John Dodge as the assistant park ranger and would like him to start June 6^th at a rate of $15.15 per hour for 30 hours per week.  Mr. Houghton moved and Mr. Lovejoy seconded a motion to approve hiring Mr. Dodge at the aforementioned hourly rate. The motion passed unanimously.

Mr. Hickey went over a spreadsheet showing his recommendations for hiring summer staff.

Mr. Lovejoy moved to approve the summer staff recommendations.  Mr. Federico seconded the motion, which passed unanimously.

Mr. Hickey outlined how he wishes to manage Eagle Scout projects in the future.

Mr. Hickey discussed the upcoming events at the Park.  He continued to discuss who would be responsible for town rental properties.

MEETINGS:  The Chair then reviewed the meetings scheduled for the coming week and reviewed the meetings held this past week.

RESERVATIONS:

Kathy Lohndorf requested use of the Front Pavilion on 6/24 for a graduation party.

Stan Walker requested use of the 4H Pavilion on 9/24 for a reunion and requested that the fee be waived.

Mr. Federico moved to approve the request and waive the fee.  Mr. Lovejoy seconded the motion which passed unanimously.

Colin Burke requested use of the Front Pavilion on 6/19 for the CMS field day and lunch and requested that the fee be waived.

Mr. Federico moved to approve the request and waive the fee.  Mr. Lovejoy seconded the motion, which passed unanimously.

Officer Kevin O’Neil requested use of the Scamman Pavilion on 6/2 for the home school field day and requested that the fee be waived.

Mr. Federico moved to approve the request and waive the fee.  Mr. Houghton seconded the motion, which passed unanimously.

Lisa Semprini requested use of the 4H Pavilion on 8/20 for a family reunion.

All reservation requests were approved.

ADMINISTRATION:

Mr. Deschaine indicated that he found a statute which would require the HVAC system maintenance, currently contracted to Dowling HVAC, to go out for bid next year due to Mr. Houghton’s involvement with the company.

Mr. Deschaine explained a new NH House Bill that would allow for a property tax exemption or credit.  He continued that the wording of how this would work was very vague, and we need to be careful if a recommendation is made to go forward with implementing this.