BOS Minutes 6/12/17
MINUTES OF THE JUNE 12, 2017 BOARD OF SELECTMEN MEETING
MEMBER’S PRESENT: Board Members Michael Houghton, Joe Lovejoy and Bruno Federico and Town Administrator Paul Deschaine.
At 7:35 Chairman Federico opened the general meeting of the Board of Selectmen.
SECRETARY’S REPORT:
Mr. Houghton moved to approve the minutes of 6/5 as amended. Mr. Lovejoy seconded the motion, which passed unanimously.
MEETINGS: The Chair then reviewed the meetings scheduled for the coming week and reviewed the meetings held this past week.
TREASURER’S REPORT:
Town Treasurer Deb Bronson indicated that the current fund balance was $2,361,343.41.
OLD BUSINESS:
The Board had a discussion regarding the social media policy. Mr. Deschaine discussed the changes and the ideas from other policies that he would like to be implemented.
The Board had a continued discussion regarding the structure of board meetings including reservations, department reports and expenditure requests. Librarian Lesley Kimball noted that she thought this was a great idea and gave her insight into the matter.
RESERVATIONS:
Andrew Aulbur requested use of the Scamman Pavilion on 6/8 for a party and requested that the fee be waived.
The Board discussed the request and noted that the event was not military related and therefore they would not waive the fee.
Jean Corson requested use of the 4H Pavilion on 7/8 for a birthday party.
Roger Thompson requested use of the Top of the Hill on 6/23 through 6/25 for an amateur radio event and requested that the fee be waived.
Mr. Federico moved to approve the request and waive the fee. Mr. Lovejoy seconded the motion, which passed unanimously.
Leah McFarland of the Institute of Professional Practices requested use of the Front Pavilion for 6/23 for a company outing and requested that the fee be waived.
Mr. Federico moved to approve the request and waive the fee. Mr. Houghton seconded the motion, which passed unanimously.
All reservation requests were approved.
ADMINISTRATION:
Mr. Deschaine noted relative to the cell phone reimbursement policy, that Parks and Recreation Director Seth Hickey had budgeted for Cantrece Forest’s phone as an expense.
Mr. Lovejoy moved to add Ms. Forest to the cell phone reimbursement recipients list. Mr. Houghton seconded the motion, which passed unanimously.
Mr. Deschaine stated that he was asked by North Hampton to do the four corner boundary walk on June 26th at 9:30 AM.
Mr. Federico moved to allow Mr. Deschaine to be the town’s designee. Mr. Houghton seconded the motion, which passed unanimously.
Mr. Deschaine indicated that we have received notice of violations from DES of the water samples at the Stratham Hill Park. He continued that Seth was working on putting up the notices.
Mr. Deschaine discussed an issue that the Highway Department has with paving and asked that Public Works Director Colin Laverty be able to use part of a remaining performance bond to finish the job.
Mr. Lovejoy moved to allow Colin to use part of the remaining performance bond to pave Tansy Lane. Mr. Houghton seconded the motion, which passed unanimously.
Mr. Deschaine and the Board discussed acquiring a second Accuvote machine and decided it was unnecessary at this time.
At 10:14 PM Mr. Federico moved to go into non-public session to discuss an issue that could affect the reputation of another and a personnel issue. Mr. Houghton seconded the motion, which passed unanimously.
At 10:49 PM Mr. Federico moved to leave the non-public session and seal the minutes. Mr. Lovejoy seconded the motion, which passed unanimously.
Mr. Deschaine indicated that the tax collector had made attempts to resolve the tax lien on the property at 67 Depot Road and that they had all failed. He continued that the recommendation was to issue a tax collector’s deed for the property.
Mr. Federico moved to accept the lien deed contingent on counsel’s review and recommendation. Mr. Houghton seconded the motion, which passed unanimously.
At 10:51 PM Mr. Federico moved to adjourn. Mr. Houghton seconded the motion, which passed unanimously.
Respectfully submitted,
Ashley Rodier
Recording Secretary