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Board of Trustees Agenda (6/17/2019)

Submitted on June 11, 2019 - 3:36pm
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Date: 
Monday, June 17, 2019 - 6:30pm
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Library Board of Trustees Meeting - Public

Wiggin Memorial Library
Board of Trustees Meeting Agenda
Monday June 17, 2019, 6:30 PM

I. Call to Order: Review voting members present; appoint alternates for voting as needed.

II. Guests

III. Review/Adoption of Minutes
Minutes: http://www.strathamnh.gov/node/643/minutes

IV. Old Business
A. Review BOT work calendar
B. Budget preview (under New Business below)
C. Equipment Loan policy: re-distribute for signatures
D. Book Sale dates confirmed: 10/3 (setup), 4, 5. Susan & Michael managing

V. New Business
A. Trustee 101
B. NHLTA conference summaries: Joanne, Susan, Michael
C. Budget preview
i. CIP / Space study
ii. Materials/collections line: 2016 to 2017 increased 45K to 47K. Electronic collections are biggest increase in both usage and cost. Will review with collections committee.
iii. Programs line: could use increase, but increased in 2016, 2017, 2018, 2019. Will meet with programming committee to review and strategize and/or develop justification for increase.
iv. Edu/Training line: 2020 is a PLA year. In 2018 costs were $4,200. Part of that will be spent in 2019 (registration, travel reservations) and the rest in 2020.
v. Supplies line: review actual spending
vi. Equipment: increase to 7,000. Copier increases, print management, additional equipment for patron use (like memory lab).
vii. Special/One-Time project request: some way to carve out certain spaces (like memory lab, sound booth) without building permanent walls. Would need plan, cost estimates.
viii. Trustee/Staff suggestions

VI. Reports
A. Treasurer (operating and fundraising)
i. Budget accounts/categories recap: Circulating Equipment = telescope, ereaders, microscope, trail camera, etc. Hardware = tech (CPUs, laptops, printers, etc.). Equipment = in-house staff use (Laminator, A/V systems, Disc repair, Die-cut/Cricut, 3-D printer, Fish tank).
ii. Matching grant(s). Plan for thank you letters.
iii. Fundraising account: Recent transfer.
B. Director

VII. Executive Session (non-public session if necessary) RSA 91-A:3*

VIII. Next Meeting: Monday, July 15, 2019, 6:30 pm

IX. Adjournment