Board of Trustees Minutes (7/11/2017)
Minutes of the Board of Trustees Meeting
Tuesday July 11, 2017
A regularly scheduled meeting of the Board of Trustees took place on Tuesday, July 11, 2017, at Wiggin Memorial Library. The meeting was called to order at 6:44 p.m. by Trustee and Chair Lee Beauregard. The following people were also in attendance: Trustee Steve Simons, Trustee and Treasurer Connie Aubin-Adams, Chairperson Trustee Lee Beauregard, and Library Director Lesley Kimball.
I. Guests and Welcomes and Announcements: There were no announcements.
Action Items:
a) Approve June Minutes (http://www.strathamnh.gov/node/643/minutes) : Connie Aubin-Adams moved to accept the June minutes. Steve Simons seconded the motion. The motion was approved unanimously.
b) Approve Donations Received: No donations were received
II. Old Business:
a) Collection Development Policy –adopt revised version (http://www.strathamnh.gov/library-trustees/pages/working-policies) Connie Aubin Adams moved to adopt the revised version of the Collection Development Policy. Steve Simons seconded the motion. The motion was approved unanimously.
b) Credit Card Policy/Procedures—Adopted the June version of the policy: Connie Aubin Adams moved to adopt the Credit Card Policy/Procedures and Steve Simon seconded the motion. The motion was approved unanimously.
c) Staff Appreciation Luncheon invitee list finalized to include staff, current Trustees, active volunteers and a small list of special guests determined by the Trustees. Lesley to mail out Save-the-Date invitations. The luncheon is scheduled for Sept 17th.
III. New Business
a) Copier Lease Payment procedures – To avoid late fees, Connie Aubin-Adams recommended going to automatic monthly electronic payments. Steve Simons motioned that the Treasurer, Connie Aubin-Adams to work with Konica (Copier company) to set up an automatic payment plan. Lee Beauregard seconded the motion. The motion was approved unanimously.
IV. Reports
a) Treasurer’s Report: Budgetary spending on plan. QuickBooks transition continues to go well.
b) Fundraising Report:
i. 2016 fundraising report – Between 2009 and 2016, Board has raised $134,482.16. Current fund balance at the end of 2016 is $26,397.09
ii. Affinity/TD Bank – Received $400 for 2016.
iii. Fall Book Sale Date: Confirmed for 10/13-14.
iv. Wine raffle – Generous patron has offered to donate some wine. We will explore about a possible February 2018 raffle.
c) Director’s Report: Lesley is exploring new Director Report formats.
V. Executive Session (Non-public session - if required): No executive session was held.
VI. Next Meeting: Tuesday, August 8, 2017
VII. Adjournment: Steve Simons moved to adjourn the meeting. Connie Aubin-Adams seconded the motion and the motion was approved unanimously. The meeting adjourned at 7:55 p.m.